Privacy statement for Customer Register for the Tiedekirja Webstore
First version: 2018-08-17
1. Register Controller
The Federation of Finnish Learned Societies
00170 Helsinki, Finland
Business ID: 0524704-5
2. Contact Person for Register Matters
00170 Helsinki, Finland
Tel.: +358 (9) 635 177
3. Register Name
Customer Register for the Tiedekirja Webstore
4. Purpose for Handling Personal Data
Personal data is collected and handled for managing customer relations. An individual can, as desired, register as a Tiedekirja webstore customer. The e-mail address provided by the customer serves as the username, and the customer creates the password and, as necessary, may change it.
The register handles personal data in accordance with the General Data Protection Regulation, GDPR of European Union.
5. Register Content
The register includes the following information: the customer’s name, street address, postal code, city, telephone number, e-mail, password, items ordered by the customer, payment and shipping methods. The register controller shall remove information from the register, at the customer’s request, insofar as it is possible, taking legislation and regulations into account.
6. Standard Sources of Data
The registered customers themselves shall provide their information upon registering as Tiedekirja customers and placing orders.
7. Standard Data Disclosures and the Transfer of Data outside the EU or EEA
No personal data shall be disclosed to a third party nor will it be transferred outside the EU or EEA.
8. Retention time of Personal Data
Personal information is stored as long as the customer relationship exists. Personal data, however, will be anonymized if the user’s account has been inactive for over 12 months.
9. Principles of Security for the Register
The register databases are protected by firewalls, passwords and other technical means. Customers are recognised in the register through their e-mail addresses, and their passwords are not stored in a comprehensible format. The only persons who have access to the register, and have personally been granted passwords, are designated employees of the Federation of Finnish Learned Societies. These persons are bound by professional secrecy.
10. Right of Access, Right to Rectification and Right to Prohibit Processing
Customers have the right to review the information that has been entered on them in the register. To review this information, customers must submit a signed written request to the person managing the register matters of the controller.
A request to review the information can also be submitted in person at the address noted above. The customer must show identification upon submitting a request to review the information.